Frequently Asked Questions

Q: What exactly does a Day-Of-Coordinator do?

A: As a day-of-coordinator, we do just that: We coordinate the logistics of your wedding day to make sure that everything that you have spent months planning runs exactly how you envisioned. From the arrival times of the florist, limo pick up and drop offs, small errands to packing all your gifts and goodies at the end of the night, we will take care of it all. We want you to be a guest at your own event, and enjoy every moment of it all. Additionally, we want your family and friends to be guests as well! Your details are our job.

Q: Is there a certain type of couple that should hire a Day-Of-Coordinator?

A: We strongly recommend that every couple that is planning their own wedding hire a day-of-coordinator. Planning the entire wedding without a coordinator is already stressful enough, so the least you can do is hire someone who can handle the stress of the day. Your peace of mind on your wedding day will be worth every penny!

Q:What types of tasks can I expect from the Sincerely Yours team?

Photo by Beschell Photography

Photo by Beschell Photography

A: When we come on board, we will be the new point of contact for your vendors and someone for you to bounce ideas off of as well. We will introduce ourselves to your vendors and get an idea of what to expect on the wedding day. Also, we will review your contracts and understand exactly who is doing what and when. We will create your day-of timeline, which will break down all the details regarding arrival times, setup and breakdown. This one is very important: We will do a site visit with you, and discuss all of the details you have planned, to get an idea of how you envision the space on your wedding day. The day before your wedding, we will run your rehearsal, and on your wedding day, we will be there to run the show! We are there to make sure that each hour of your wedding day is worry-free and seamless.

Q: What can I expect at my booking appointment?

A: At this appointment, we will get to know each other in a relaxed and fun meeting. We will talk through all vendors, identify needs, and get a game plan. We will secure your date and do a preliminary sketch of your day. You will also receive a working notebook from us that will help keep you organized, and all of us on the same page.

Q: What can I expect at my one month appointment?

A: We will review your vendor contracts at the appointment, and post appointment we will introduce ourselves to them. At that point, we will become the new point of contact for the vendors and we will begin our work on your custom event timeline.

Photo by 5D Photography

Q: What can I expect at my one week out appointment?

A: This is it. This is the meeting where your timeline is presented, and where we take control of your working notebook. We finalize all details, and typically will do a venue walk through. Other vendors may choose to join us at this meeting. This meeting is usually longer, as everyone wants to make sure your day is done exactly right.

Q: What is the biggest myth about Day-of-Coordinators?

A: That you do not need one.

Q: Any Final Thoughts?

A: Some couples choose to forgo a day-of-coordinator because their reception venue includes a coordinator. Although this may sound similar to a day-of coordinator, beware: It is not exactly the same. It's important that you identify exactly what your needs will be on wedding day and know ahead of time exactly what your venue coordinator is able and willing to do. Keep in mind that they may not be able to call the limo driver who is running late, or assist the groom who can't find his shirt. We would like to note that a planner and day of coordinator can work side-by-side, and often do! We have also found that many vendors, specifically caterers, will not sign on for an event unless the party has a day-of-coordinator in place.  And finally, it is becoming more and more difficult to ask a family member or friend to take on the fine details of a large event. We would LOVE to be your advocate and go-to people on your wedding day. Our job, our passion, and our joy is seeing smiling, happy and relaxed faces on the big day. Let us make that happen. Do not walk, RUN to Sincerely Yours Events, TODAY!